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Outsourcing Solutions: A Guide to Letting Others Do Your Work Outsourcing Solutions: A Guide to Letting Others Do Your Work
News    05/11/2020

Outsourcing Solutions: A Guide to Letting Others Do Your Work

Discover the best outsourcing solutions and strategies for your business. This guide offers a complete overview and work-through of the outsourcing process.

One of the top complaints of employees is that they are overworked. Is this a problem with your company? If your staff are worn down and stressed, your company is not performing at its best.

One way to fix this is by outsourcing. Hiring externally to contract out for certain tasks can free up the valuable time of your staff. It can also bring new expertise and skills into your company, a great benefit.

Looking to get started? Read on to learn the best outsourcing solutions for your company.

When Should My Company Outsource?

Are you wondering when to outsource? If so, there are a few questions you should be asking first. For example, do you need help with a project for only a set amount of time? If so, it probably makes more sense to outsource than to hire a new staff member.

Is the service a non-essential part of your business? If so, don't waste your valuable time doing what someone else could do.

Also, if you’re a small company, there might not be any need to have in-house services for things like IT or social media if you could easily outsource them to a company that would likely do it better than a single staff member could do, with limited resources.

Or, will it save my company money if I outsource this, rather than do it myself?

Don’t outsource everything! The point of outsourcing is to keep your company more time to focus on what they do best, freeing up time that can be better spent elsewhere.

How Do We Outsource?

Once you’ve decided to outsource, you need to start the hiring process. Advertise the opportunity through your regular channels, and consider asking colleagues if they have any recommendations. Invite contractors and freelancers to either put forward a tender or an application, or then make the best decision for your company.

As the contractors may not be working in your office all the time, communication is key to the outsourcing process.

Make a very clear, detailed brief as to their job tasks, ensuring both parties understand what is in and out of scope. Not only should the instructions be detailed, but you should communicate regularly with the contractor to check-in, especially in the beginning.

In addition to phone and email, productivity apps such as Slack and Asana are quick and easy ways to keep in touch. Over time, you should both settle into a routine that works well for them and for the company.

What Tasks Should We Outsource?

The tasks you choose to outsource will be dependent on your company and their needs, but here are a few ideas to get your started.

It can also be helpful to consult with staff and check in on their workloads, ideas, and thoughts on what should be outsourced. This can help you gain valuable insight, which might improve productivity.

Your company’s needs are likely to change over time as well. Be prepared by developing a clear company outline as to how to decide what tasks should be done externally.

Also Read: Top 5 Online Education Apps

Social Media and Marketing

Are you rolling out a new marketing campaign? If so, this may require high-level specialist support. Could you hire a consulting agency to develop and implement the campaign?

This will give your company the creativity and direction you need, at a much more affordable cost than hiring a marketing management role. Consultants can bring great help to businesses, including innovation, flexibility, and core knowledge of the industry.

Smaller companies might also consider outsourcing their social media management, especially if this will only take a few hours per week.

Payroll

If you don’t require full-time payroll staff, you may wish to outsource this task. There are many businesses that can manage payroll with efficiency and expertise, so this may be a good thing for companies with only a few employees.

Parts of HR can also be outsourced, although you may find it helpful to have someone internally that staff can go to for pressing HR or personal issues. Staff can easily create a pay stub for the recordkeeping and tax purposes.

IT

IT needs can be complex, and often require a very special set of skills. Many companies can benefit from outsourcing their IT needs and there are many great companies that offer this.

Get expert help with your server, cloud computing, hardware, and online security, without the stress of having to deal with it internally.

Writers

Does your business have a need for copywriting, such as website text, annual reports, or newsletters? If so, it can be more cost-effective to hire freelance writers as needed.

You will get access to their talents on an as-needed basis. Even better, try to work with the same writers over time, as they can get to know your business, leading to better copy.

Web Development

Talented web developers can be hard to come by. If you need ongoing support for your website, or need special help with a complex project, such as updating your site or migrating to a different server, you might want to outsource this.

Software programs can also be very complex, and you may have a need for help with a program that none of your current staff are experts in.

For new IT programs and software, contractors can also help train your current staff, getting them up to speed with the new technology.

Web and IT skills can also be expensive, so outsourcing on an as-needed basis can be a more affordable way to get access to the unique skills you need.

Can Your Company Benefit From These Outsourcing Solutions?

Now that you have a better understanding of the process, do you think your company can improve productivity with these outsourcing solutions?

If so, get started today with implementing them into your work environment, and start enjoying the advantages they can bring. Done well, outsourcing can lead to high production, more satisfied staff, and increased revenue for your business.

Did you find this article helpful? If so, please read some of our other content.


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