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A Comprehensive Guide to Save Multiple Excel Reports to One PDF File Via PDFBear A Comprehensive Guide to Save Multiple Excel Reports to One PDF File Via PDFBear
News    05/05/2021

A Comprehensive Guide to Save Multiple Excel Reports to One PDF File Via PDFBear

Portable Document Format or PDF is highly accepted as the universal file format, you no longer need to be concerned about potential formatting issues.

Saving Excel reports or workbooks to PDF documents has become more manageable over time, but it can still take much longer than is required. When reserving a document copy as a PDF, many digital users perform several mouse clicks on the File menu instead of selecting PDF as the file type in Excel's Save As dialog box.

Moreover, the Save As feature in Excel allows you to save an Excel file as a PDF file. But how do you convert multiple reports into a single PDF document? Fortunately, there are several ways to convert an Excel file to PDF format, including the utilization of an online tool. Continue reading to find out how to transform Microsoft Excel XLS and XLSX files to PDF format.

The Underlying Reasons Why Saving Excel Files as PDFs Is Required

Because Portable Document Format or PDF is highly accepted as the universal file format, you no longer need to be concerned about potential formatting issues. If you choose to view the document on your device, you will notice that the details or layout of the texts, graphs, and charts will remain the same way you intended them to be perceived or displayed.

As a result, file sharing is easier than ever before, as you can rest assured that the file's content, layout, and structure will not be tampered with. Aside from making file sharing simpler, there are many other significant reasons to convert Excel to PDF. Among the several considerations are:

  • strict restriction of unauthorized access through the process of file encryption

  • providing digital watermarks and e-sign feature to conclude file ownership to obstruct any potential data theft

  • maintaining the original position of visually appealing charts, graphics, images, and texts

  • offering convenience as PDFs are simple to read, create and use by everyone

  • showcasing the same structure and content irrespective of which software application, device, and operating system is used

Quickly Convert Excels to PDF Format: A Comprehensive Guide By PDFBear

To batch convert multiple spreadsheets into a single PDF file, you may need to optimize PDFBear's features fully. A reliable tool like PDFBear will make file conversion much more manageable, allowing you to present complex data and figures professionally. Furthermore, you will also have the most convenient online processes because of its user-friendly interface.

Aside from that, PDFBear includes a toolbar with catering buttons that allows you to follow the instructions presented on the website easily. During this case, file conversion will be accomplished with only a few taps. Here are the four-step guides you can follow in saving Excels as PDFs to give you an outlook of how simple the process is.

  1. On the PDFBear server, select all sheets that you want to convert into a single PDF file. Use either the drag and drop method or simply click the "Select Files" button and then select several sheets to begin the conversion process.

  2. Open Page Setup from the Page Layout tab to customize the header, footer, margin, and other elements. Simply choose the choices that best suit your needs.

  3. The platform will then begin scanning and analyzing your sheets after you press the "Convert" button. The conversion will take place immediately, and you will be guided to a new screen until it is complete.

  4. The converted file is now available for download on the following screen, and you can share it via email or social media accounts or save it to your file manager.

Using PDF Formatted Files Will Present Data in a Professional Manner

Handling a large number of documents on a daily basis can be challenging. Aside from that, it's disheartening to learn that you inadvertently displayed a disorganized spreadsheet, giving the impression that you're unprofessional. While Excel is an excellent data collection tool, its complex structure can be overwhelming when introduced to certain people.

With that, turning your reports into PDFs before presenting them will help viewers understand the contents quickly due to their detailed and orderly appearance. It's critical to learn how to address formatting issues effectively because it will help you work more professionally. With the additional assistance of PDFBear, any file issues will be resolve in no time.

Takeaway

Now that you have the basic knowledge of converting Excel reports or workbooks to a PDF file format with the help of PDFBear, you will now be able to share your Excel spreadsheets without manipulating the formatting and layout. This will make your spreadsheets easily shareable, printable, and viewable for the recipients of your PDF and yourself. 


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